SPEAKERS PREVIEW ROOM OPENING HOURS

The speakers preview room is located in the Lumière Lounge at the Level -1 of CCCL next to the main Auditorium Lumière,  and is open during the following times:

• Wednesday 11 June 2025 | 07:30 - 18:30
• Thursday 12 June 2025 | 07:30 - 18:30
• Friday 13 June 2025 | 07:30 - 18:30

AUDIOVISUAL EQUIPMENT

The session room is equipped with:

• Data projector for PowerPoint™ presentations (only single projection available).
• Laptop (no Macintosh™ /Apple iMac devices) equipped with Microsoft Windows 10 with Microsoft Office 2019©.
• Microphones.

POWERPOINT PRESENTATIONS

• Use Microsoft PowerPoint™
• Video files must be embedded in your PowerPoint™ presentation. External/unembedded video files must be named with the presenter’s name and slide number.
• It is recommended that the embedded video is .mp4 encoded in h264 and does not exceed 1920x1080 pixels and 60 frames per second.
• Please use screen resolution 16:9 in landscape format otherwise we will not be able to display your presentation (you will find instructions at the end of the document on how to prepare your presentation in 16:9 landscape format).
• Do not forget to add a slide with your Conflict of Interest(s) at the beginning. Clearly state “No conflicts to declare” if you have none.
• Please bring a USB stick with your presentation (Microsoft PowerPoint™) to the technician at the Speakers Preview Room at least 2 hours before the start of the session (in the evening for sessions of the following day in the morning for Thursday and Friday) during which you will give your presentation.
• When you use PowerPoint™ always use the option: ‘Font TrueType’.
• If you use a Mac/Macintosh™, computer, save your presentation on a PC format
• Keynote presentations (Mac/Macintosh™ hardware) are not compatible and cannot be used!
• Note that the presenter view will not be available for your presentation.

GENERAL GUIDELINES AND RECOMMENDATIONS

PREPARATION RECOMMENDATIONS

• Plan your presentation carefully.
• Co-ordinate each phase of your lecture with your PowerPoint™ slides.
• Number the notes sheets at the bottom of the page, and have them in the correct order and position.
• Avoid unfamiliar abbreviations or expressions.
• Your copy should be highly legible (ALL CAPITALS, for instance) double or triple-spaced, with well-marked cues for slides.
• For PowerPoint™ slides, a coloured background usually works better than black and white. However, colours should be kept limited and simple.
• Optimise the visual simplicity of your slides – use less words and avoid full sentences.
• Try not to include more than 6 bullet points per slide.
• Leave out any text that you do not plan to discuss.
• Use several slides to cover a detailed topic that cannot be logically included on only one slide.
• If you must refer to one slide on several occasions during your presentation, use duplicates instead of trying to return to the original.
• To coin a phrase, graphs and visuals often speak louder than words.

THREE EFFECTIVE PRESENTATION RULES

1. Introduce your topic and inform your audience what you intend to present.
2. Deliver your talk, including the methods, results, and conclusions.
3. Summarise for your audience the most important points of your lecture.

Note: The sessions will not have any simultaneous interpretation. Please be aware that some participants may not speak your language as their mother tongue. For that reason, please remember to speak slowly and clearly.

DELIVERY TIPS

• Bring a text prepared specifically for the presentation.
• Find time before sessions to familiarise yourself with the operation of the podium and location of the equipment Conference staff will be available to assist you.
• Give the technician any special instructions you may have before, not during the talk.
• Use the mouse pointe to guide the audience.
• Remember to speak slowly and clearly.
• Please stay within the time limit allocated for your presentation.

HOW TO PREPARE YOUR PRESENTATION IN A 16:9 FORMAT

You can prepare your presentation on the EFORT 2025 Congress Official PowerPoint Template (16:9 format).

You may may find the PowerPoint template in the electronic communication (emails) snet by the EFORT Scientific Congress Manager. For any question or further information please contact the EFORT team at [email protected].

Please locate your session room in due time and be there at least 10 minutes prior to the start of the session.

It is the moderator’s responsibility to start the session on time and that the overall session time is respected (no extension!). This is of the utmost importance to respect the programme schedule.

Should a speaker not arrive for his/her presentation, please fill in any additional time with discussion or take a temporary adjournment and continue to the next presentation at the scheduled time advertised in the scientific programme.

All presentations should be in English. Please speak slowly and clearly to help those who are not of English mother tongue.

There are microphones in the aisles in each session room to facilitate the discussion. Please ask the audience to use them so that everyone can hear their questions.

At the beginning of the session, please ask the audience to turn off all their mobile phones and pagers.

For safety and security reasons, no-one will be allowed to stand in the back of the rooms.